Compliance updates, analysis, plus HR and payroll best practices from HR One
The U.S. Citizenship and Immigration Services (USCIS) announced a new Form I-9 Employment Eligibility Verification (Expires 07/31/2026) which has been streamlined and shortened.
The new form allows employers to implement alternative document examination procedures, such as remote document examination. To participate in the remote examination of Form I-9, employers must be enrolled in E-Verify, examine and retain copies of all documents, conduct a live video call interaction with the employee, and create an E-Verify case if the employee is a new hire.
E-Verify is a free, easy-to-use web-based system operated by the Department of Homeland Security in partnership with the Social Security Administration. The system enables participating employers to electronically verify the employment eligibility of their employees. Current regulations for the Form I-9 require that, within three business days after the first day of employment, employers must physically examine the Form I-9 documentation presented by a new employees to ensure that the documentation appears to be genuine and related to the individual who presents it. To enroll in E-Verify, employers may go to this link.
In addition to alternative document examination procedures, several modifications were made to the Form I-9 to make it easier for employers and employees to use. The Form I-9 is now just one page and accessible on tablets and mobile devices.
The revised Form I-9:
Starting Nov. 1, 2023, all employers must use the new Form I-9 or be subject to penalties.