OSHA Announces New Reporting Website

UPDATE: Certain Employers Must Electronically Submit OSHA Injury/Illness Forms by December 15, 2017

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Important update: OSHA has extended the reporting deadline for OSHA form 300A from December 1, 2017 to December 15, 2017. For more information visit: https://www.osha.gov/injuryreporting/ 

Earlier this year, OSHA announced that it is launching a new website for electronic injury and accident reporting.  The Occupational Safety and Health Administration (OSHA) has long required most employers to document and post information on workplace accidents and illnesses, but beginning this year OSHA launched a new website for certain employers to electronically submit injury and illness data that they are already required to record on their onsite OSHA Injury and Illness forms.

Electronic injury and accident reporting was slated to go into effect on July 1, 2017, but was extended to December 15, 2017.

Who Needs to Document and Post Injury/Illness Records?

As in previous years employers with 10 or more employees (with a few exceptions) are required to document serious workplace injuries and illnesses using the OSHA 300 log. Injuries treated with basic first aid are not included.

OSHA defines a recordable injury/illness as:

  • Any work-related fatality.
  • Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work, or transfer to another job.
  • Any work-related injury or illness requiring medical treatment beyond first aid.
  • Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums.
  • There are also special recording criteria for work-related cases involving: needlesticks and sharps injuriesmedical removalhearing loss; and tuberculosis.

The summary of these incidents (Form 300A) must be posted prominently in the workplace from February 1 through April 30 and copies need to be made available to any employee or former employees or their representatives.

Forms and instructions can be downloaded here.

Who Needs to Electronically Submit Injury/Illness Records to OSHA?

Employers with 250 or more employees AND employers with 20-249 employees in certain high-risk industries will need to submit their OSHA injury and illness records as follows:

Who

Forms to Be Submitted

Must be Submitted
Online By

Employers with 250+ employees

300A

December 1, 2017

Employers with 20-249 employees in high risk industries

300A

December 1, 2017

Employers with 250+ employees

300, 300A, 301

July, 1, 2018

Employers with 20-249 employees in high risk industries

300A

July 1, 2018

Employers with 250+ employees

300, 300A, 301

March 2, 2019

Employers with 20-249 employees in high risk industries

300A

March 2, 2019

How Will Electronic Submission Work?

OSHA has provided a secure website that offers three options for data submission.  First, users are able to manually enter data into a web form.  Second, users are able to upload a CSV file to process single or multiple establishments at the same time.  Last, users of automated recordkeeping system will have the ability to transmit data electronically via an API (application programming interface).  The Injury Tracking Application (ITA) is accessible from the ITA launch page, where you can provide the Agency your 2016 OSHA Form 300A information.

What All Employers Should Know

Providing as safe a work environment as possible is one of the most important responsibilities an employer has to their employees. Employers can take steps to prevent workplace injuries and illness by making sure they are mitigating the risk employees face, developing and updating safety policies and procedures, and, clearly communicating those policies and procedures with employees. For some organizations in low-risk environments establishing a safety policy is very simple, while others may face more complex challenges in developing comprehensive policies.

Contact HR One using the form below if you have questions about workplace safety and compliance.