OSHA Revised Recordkeeping Requirements

Effective January 1, 2015, The Occupational Safety and Health Administration (OSHA) has revised the requirements for reporting work-related in-patient Osha (1)hospitalizations and the list of industries that are required to prepare and maintain records of occupational injuries and illnesses?   

Reporting Requirements for In-Patient Hospitalizations

Under the revised rule, all employers must report:

  • All in-patient hospitalizations of one or more employees, or an employee’s amputation or loss of an eye, because of a work-related incident, within 24 hours.  (Reporting single hospitalizations, amputations or loss of an eye was not required under the previous rule.)
  • The requirement to report fatalities within 8 hours remains the same.

These reporting regulations affect all employers covered by OSHA, even those who are partially exempt from maintaining injury and illness records.  To assist employers, OSHA is developing a web portal at www.osha.gov to report incidents electronically, in addition to the phone reporting option.

Revised Recordkeeping Requirements

Nearly 200,000 employers added to the list must start keeping injury and illness records using the OSHA 300 and 301 forms, and the 300A log, which must be posted for each location from February 1st to April 30th of each year. The information must include fatalities, days away from work, all recordable cases, job transfers and restrictions, etc.

No longer partially exempt: automobile dealers, liquor stores, bakeries, museums, historical sites, performing arts companies, as well as emergency and other relief services.

New on the partially exempt list: gasoline stations, clothing stores, newspaper publishers, colleges and universities, and full-service restaurants.

If you are having difficulty determining if your organization is required to keep OSHA records or is exempt, the following links are designed to assist you:

Newly Required to Keep Records

Partially Exempt Industries

Please note that any employer with one employee comes under the OSHA regulations; however, OSHA does not require employers with 10 or fewer employees to keep records of worker injuries and illnesses. 

OSHA feels the new rules will dramatically increase the number of incidents that employers have to report directly to OSHA, and will also dramatically increase the number of incident inspections that OSHA conducts.

If you have questions or are interested in having HR One conduct an on-site audit of your organizations workplace safety functions, contact your HR One Consultant or call HR One's Human Resource Helpline at 1.800.457.8829.